Conferences

Virtual and hybrid (live + virtual) conferences can tie together your network in an unprecedented way and cut your event costs down to a fraction of what they were when you were renting out hotel ballrooms. That being said, the success of a virtual conference relies on extremely clear communication and a coordinated effort on technology, from registration and ticketing options to multi-lingual accessibility concerns. For the traditional event planner, the idea of bringing a multi-day conference to the virtual world may seem daunting, but we are here to help. Our goal is to make the entire process zero stress: you'll find our staff is not only knowledgable, but also patient, kind and fun.

What We Do

  1. Evaluate event needs
  2. Set up registration + platform
  3. Provide documentation and training for speakers
  4. Manage production and technical support during day-of event
  5. Edit conference videos and upload to desired platforms

Tips + Tricks

  1. Integrate event sponsors with 'commercial' breaks, sponsor rooms or sponsor badges.
  2. For large conferences, start thinking about accessibility early.
  3. Try offering multiple ticket types for difference conference segments.
  4. Make sure your communication with your speakers is super clear and concise. Less is more.
  5. Generate an FAQ on the conference registration page to cut down on support questions.
  6. Be sure every speaker has checked their tech in advance of the event to find any red-flags early on.
  7. Up your production value with lighting, a higher quality video camera and microphone to stand above the crowd.
  8. Come up with a plan to share highlights from your event after it's over to keep your audience engaged.
  9. Consider creating an audio only version of your event (especially if it's a series) for podcasts.
  10. Remember that it's normal for virtual events to have about a 50% rate of drop off from registration to attendance.

Answers to common questions

Can I integrate sponsors into my event?

Absolutely. There are numerous ways to do this depending on the platform we decide to move forward with. Feel free to get in touch and we can walk you through some options.

Can I offer multiple ticket types at different price brackets?

Most definitely. There are multiple ways to do this, but we will guide you to the best option throughout our consultation process.

I have 50+ speakers that I can't coordinate for training. How can I ensure everyone is on the same page with their technology?

In an ideal world, we run a training/q&a event for all your speakers, but we understand that this is not always possible for busy people. In this case, we put together personalized video walkthroughs and documentation

Tell us about your event!